CALL FOR EXPRESSIONS OF INTEREST FOR MEMBERSHIP
OF THE SCIENTIFIC PANELS AND THE SCIENTIFIC COMMITTEE
OF THE EUROPEAN FOOD SAFETY AUTHORITY (EFSA), Parma
Deadline for sending applications: 8 September 2017 at midnight (local time, CET).
The text of this call is available in all EU official languages in the Official Journal of the European Union here.
EFSA’s scientific advice helps to protect consumers, animals and the environment from food-related risks. We can deliver our mission only through collaboration so we need you, the best experts of Europe, to work with us and help us to protect public health in Europe.
This call is addressed to scientists wishing to be considered for membership of either the Scientific Committee (SC) of the European Food Safety Authority (EFSA) or one of EFSA’s Scientific Panels, namely: Animal Health and Welfare (AHAW), Biological Hazards (BIOHAZ), Contaminants in the Food Chain (CONTAM), Additives and Products or Substances used in Animal Feed (FEEDAP), Genetically Modified Organisms (GMO), Nutrition, Novel Foods and Food Allergens (NDA), Plant Health (PLH), Plant Protection Products and their Residues (PPR), Food Additives and Flavourings (FAF), Food Contact Materials, Enzymes and Processing Aids (CEP).
THE EUROPEAN FOOD SAFETY AUTHORITY
The European Food Safety Authority (EFSA) is an Agency of the European Union and an integral part of the EU’s food safety system. The Authority’s mission is to contribute to the safety of the EU food and feed chain and a high level of protection of human life and health.
EFSA brings together Europe’s best available experts in risk assessment in the field of food and feed safety, animal health and welfare, plant health and the environment, who act in an independent capacity to provide the European Union Institutions and Member States with scientific advice of the highest standard.
EFSA’s key priorities as laid down in the EFSA Strategy 2020 are to:
The role of EFSA’s Scientific Panels and Scientific Committee
The Scientific Panels and Scientific Committee are responsible for providing the scientific opinions of the Authority and other advice as appropriate, each within their own spheres of competence as laid down in EFSA’s Founding Regulation (Regulation (EC) No 178/2002). They produce scientific opinions and advice for risk managers to provide a sound foundation for the formulation of European policies and legislation and to support risk managers in taking decisions.
These scientific outputs are published in the EFSA Journal, a monthly publication which is indexed in bibliographic databases (e.g. CAB Abstracts, Food Science and Technology Abstracts, ISI Web of Knowledge) relevant to EFSA’s work.
Each Scientific Panel is made up of between 15 and 25 scientific experts, depending on the workload planned for the relevant term of office and the expertise required. The Scientific Committee is composed of the Chairs of the ten (10) Scientific Panels and six (6) other scientific experts. These experts cooperate with EFSA independently of any external influence.
An expert can be appointed for a maximum three terms of office in the same Scientific Panel or in the Scientific Committee.
Please refer to ANNEX I published on EFSA’s website to consult the detailed description of the remit of the Scientific Committee and Scientific Panels.
The role of Members of EFSA’s Scientific Panels and Scientific Committee
Members of the Scientific Committee and Scientific Panels are experienced, independent scientists selected and appointed in accordance with EFSA’s Founding Regulation and rules. They are entrusted with the following responsibilities:
Members of the Scientific Committee/ Panels are expected to work in cooperation, have a high degree of professional ethics and integrity and foster innovation towards scientific excellence.
Members of the Scientific Committee and Scientific Panels may be chosen as Chair, vice-chairs or rapporteurs of the Scientific Panels/ Committee and of their working groups.
Members of a Scientific Panel and of the Scientific Committee will be requested to attend two- to three-day meetings around six to eight times per year, usually in Parma, Italy.
Members are expected to attend and contribute actively and in a timely manner to the meetings of the Scientific Panels/ Committee where opinions, statements or guidance documents are adopted.
In addition, Members of Scientific Panels and of the Scientific Committee are expected to participate in some working groups that are established by the Scientific Panels/ Committee.
Attendance and active contribution at the meetings of the Scientific Panels, the Scientific Committee or of the working groups requires preparatory work, including prior reading and drafting of documents. Meetings are held in English and in general the documents are in the English language.
EFSA may monitor, document and appraise the participation and contribution of members of the Scientific Panels/ Committee.
Members of the Scientific Panels/ Committee will be offered different training modules, as well as follow-up information tutorials, on EFSA risk assessment methodologies and guidance documents.
As part of EFSA’s commitment to openness and transparency, some plenary meetings of the Scientific Panels/ Committee may be open to observers and/or web streamed.
EFSA will, in accordance with its financial rules, bear the travel costs, daily and accommodation allowance of the members. A special indemnity will be paid for each full day of meeting attendance. 
The personal information EFSA requests from candidates will be processed in line with Regulation (EC) No 45/2001 of the European Parliament and of the Council of 18 December 2000 on the protection of individuals with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data. 
The purpose of the data processing is to manage applications for membership of the EFSA Scientific Panels.
All questions related to this call shall be addressed to: firstname.lastname@example.org.
EFSA takes great care to apply the principles of transparency, fairness and non-discrimination in its selection procedures.
Candidates are required to indicate in the application form, the Scientific Panel and/or the Scientific Committee they wish to apply for, which best matches their areas of expertise (please refer to ANNEX I).
An applicant may indicate an additional Scientific Panel/ Committee as a second choice, in cases where their areas of expertise cover the remit of more than one Scientific Panel and/or the Scientific Committee.
Candidates who have already served three terms of office at any time in the same Scientific Panel or in the Scientific Committee shall not be considered eligible for the same scientific entity and may apply for membership of a different Scientific Panel/ Committee. Terms of office shorter than 18 months will not count as a term of office. Accordingly, the ANS and CEF mandates of 2017-2018 do not count as a term of office.
EFSA reserves the right to consult third parties on the professional experience of candidates in the context of their application.
Candidates must satisfy the following requirements on the closing date for submission of the application:
Applications meeting the eligibility requirements will be admitted to a comparative evaluation carried out by EFSA on the basis of the selection criteria indicated below in 2 steps:
Evaluation Step 1: Each eligible application will be evaluated against the following 2 overarching selection criteria. The threshold to pass the evaluation step 1 is 40 points(out of 100).
Candidates will be evaluated in step 2 in relation to their first Scientific Panel/ Committee of choice. Candidates may also be evaluated in relation to their second Scientific Panel/ Committee of choice/other panels, as needed.
Shortlist of candidates
Candidates having scored at least 60 points in evaluation step 2 will be placed on a shortlist. Scientists should note that inclusion on the shortlist of candidates does not guarantee appointment as a member of a Scientific Panel/Scientific Committee.
The shortlist of candidates who are not appointed at the end of the selection process may be used to cover future needs for appointment of members of the Scientific Panels/ Committee, subject to fulfilling the requirements for membership (a Declaration of Interests compatible with EFSA’s Independence policy and Declaration of Interest rules and the appropriate mix of competencies and knowledge areas). This list will remain valid until the outcome of the next call for renewal of members of the Scientific Panels/ Committee.
Declaration of Interest
Candidates placed on the shortlist and having the most appropriate mix of competencies and knowledge areas in relation to a given Scientific Panel or to the Scientific Committee will be asked to submit a Declaration of Interests (DoI), which will be screened by EFSA in accordance with EFSA’s Independence policy and with its rules on Declarations of Interest, in force at the time when the screening takes place. The need to prevent or otherwise mitigate identified potential conflict of interest will be taken into account in deciding whether a candidate will be further considered for membership, chairmanship or vice-chairmanship.
Candidates who fail to submit a Declaration of Interests will not be considered for appointment as members of a Scientific Panel/ Committee. Candidates may be contacted for further clarification on their Declaration of Interests.
See below two examples of what is considered a Conflict of Interest. These are by no means exhaustive and are only representatives of the situations outlined there:
Only experts with a Declaration of Interest compatible with EFSA’s Independence policy and rules will be considered for appointment.
EFSA’s proposal for appointment will consider factors such as the expertise required for the relevant Scientific Panel/ Committee as specified in the present call for expressions of interest. This relates in particular to the candidate’s specific scientific expertise and the overall mix of competencies and knowledge areas available to the Scientific Panel/ Committee to cover its foreseen needs, as well as consideration on balance of nationality, gender and terms served.
Experts will be appointed in a personal capacity as members of the Scientific Panels/ Committee on the basis of a decision by the EFSA Management Board following a proposal by the EFSA Executive Director.
Before appointment, EFSA reserves the right to conduct an on-line interview and to check the application of candidates considered for membership against documents and certificates in order to confirm the accuracy and eligibility of the application.
Candidates may bring an action against any decision affecting their legal situation in accordance with Article 263 of the Treaty of the Functioning of the European Union. This must be done within two months of the receipt or notification of the contested decision. The action must be brought against EFSA before the General Court of the European Union:
As an alternative, candidates may bring a complaint about alleged maladministration in the institutions and bodies of the European Union to the attention of the European Ombudsman. Amongst other requirements, a complaint must be made within two years of the date upon which the facts on which the complaint is based became known. Before contacting the European Ombudsman and undertaking this step, complainants must have already contacted EFSA by highlighting their concerns.
The European Ombudsman
1 Avenue du President Robert Schuman
CS 30403 FR – 67001 Strasbourg Cedex
Tel.: +33 (0)3 88 17 23 13
Fax: +33 (0)3 88 17 90 62
For more information regarding the selection of Members of the Scientific Committee and the Scientific Panels, please refer to the “Decision of the Executive Director concerning the selection of members of the Scientific Panels, the Scientific Committee and the selection of External Experts to assist EFSA with its scientific work”.
For more information on the establishment and operations of Scientific Panels and their Working Groups, please refer to the “Decision of the Management Board concerning the establishment and operations of the Scientific Committee, Scientific Panels and of their Working Groups”.
 Regulation (EC) No 178/2002 of the European Parliament and of the Council of 28 January 2002 laying down the general principles and requirements of food law, establishing the European Food Safety Authority and laying down procedures in matters of food safety OJ L 31, 1.2.2002, p. 1–24.
 For more information refer to: http://www.efsa.europa.eu/sites/default/files/Experts_compensation_guide.pdf
 Official Journal of the European Union, L 8, 12.1.2001, p.1
 “Thorough knowledge” shall be intended as corresponding to level B2 or higher (i.e. levels C1 and C2) as specified in the Council of Europe reference document for the European Language Portfolio (“Common European Framework of Reference: Learning, Teaching and Assessment”). For more information please refer to: http://www.coe.int/t/dg4/linguistic/Source/Framework_EN.pdf.
 Only qualifications issued by EU Member State authorities and qualifications recognised as equivalent by the relevant EU Member State authorities will be accepted. In instances where diplomas are obtained from a non-EU Member State, EFSA may request the candidate to provide a relevant document of comparability issued by a recognised authority.
 Professional experience shall be taken into account from the date on which the person fulfils the minimum qualifications for engagement. Any given period may be counted only once (in order to be calculated as eligible, years of studies or professional experience to be taken into account shall not overlap with other periods of studies or professional experience). Professional activities pursued part-time will be calculated pro-rata on the basis of the certified percentage of full-time hours worked.
 For more information see EFSA’s website at http://www.efsa.europa.eu/en/topics/topic/independence